Your customer moved it.
You still know where it is.
Rental units don't stay where you dropped them. Crews drag them between fields, floors and job sites — and then nobody can tell your driver where to go. PortaFleet puts every unit on a live map, builds the service route around where they actually are, and bills the job when it's done.
"Where is the unit?"
Nobody on the call knows.
It's the most expensive question in the rental business — and it gets asked every single day.
You drop a unit at a farm. It's exactly where the contract says it is.
The crew moves it. Then moves it again, as they work different fields.
Your driver arrives to service it. It isn't there. He calls the office.
The office calls the site admin. They don't know either.
So the unit doesn't get serviced. And you pay for it four times over:
- A wasted stop — the truck rolled, the driver looked, nothing got done.
- Phone tag — office time spent chasing an answer nobody has.
- A second trip — more fuel, more hours, on a job you already billed.
- An unhappy customer — who only knows the unit is dirty.
PortaFleet ends the phone call. The unit reports its own position, your driver's route is built from where it actually is, and your customer can look it up themselves.
The map is the product.
Everything else exists to make the route shorter and the service call successful.
Live Map
Every unit on an interactive Azure Maps view, updating as trackers report in. Filter by client, zoom to a job site, click any unit for its full record.
Route Optimization
Build the day's service run across multiple drivers and stops — ordered by where the units are now, not where the paperwork says they were.
Location History
Replay where a unit has been. Settle a "we never moved it" dispute in ten seconds, and spot the sites that quietly relocate your equipment every week.
Maintenance Plans
Define service schedules with recurrence, and let due units surface on the route planning view so nothing silently slips past its interval.
Inventory & Types
Standard units, ADA units, handwash stations, holding tanks — classify your stock, attach products, and track which tracker is on which unit.
Leasing & Custody
Full temporal history of which client had which unit and when. Know exactly what's out, what's coming back, and what's been sitting on a site unbilled.
And then you get paid for it.
The other half of the business. It runs on its own if you want it — plenty of companies start here and add trackers later.
Proposals & CRM
Track accounts and contacts, build a proposal, and send the client a shareable link they can review without an account.
Contracts
Multi-rate schedules with a real status lifecycle — Draft, Active, Expired, Cancelled — so billing follows the agreement automatically.
Invoicing & Stripe
Draft → Finalized → Sent → Paid, with PDF and CSV export, emailed invoices, auto-charge and recurring subscriptions through Stripe Connect.
Client Portal
Your customers log in to see their own units on their own map, plus their contracts, proposals and invoices. That's a whole category of phone call, gone.
Up and running in three steps.
Getting started is simple. Your team will be tracking units within hours of onboarding.
Set Up Your Company & Team
Register your organization, invite users and assign roles. Create a sub-company for each client so they only ever see the units you've assigned to them.
Put Trackers on Your Units
Attach a tracker to each unit and link it to the inventory record. From the moment it's powered on it reports its position — including every time a customer relocates it.
Route, Service & Bill
Build the day's run from live positions, service the units your crew can actually find, then turn the completed work into an invoice — without re-keying any of it.
Stop guessing where your units are.
We'll walk your actual fleet through the platform — no slides, no commitment.
Simple, transparent pricing.
Priced per tracker, per month. Unlimited units, unlimited user seats and unlimited client logins on every plan.
Find your units and get the office off the phone.
- ✓ Live GPS map
- ✓ Location history
- ✓ Inventory, types & leasing
- ✓ Maintenance plans
- ✓ Unlimited units & user seats
- ✓ Client portal
- ✗ Route optimization
- ✗ Invoicing & Stripe
Everything in Basic, plus the routing that cuts the driving.
- ✓ Everything in Basic
- ✓ Multi-stop route optimization
- ✓ Multi-driver route planning
- ✓ Route history & shareable routes
- ✗ Invoicing & Stripe
20 tracker minimum
The full quote-to-cash loop, start to finish.
- ✓ Everything in Enhanced
- ✓ CRM, accounts & proposals
- ✓ Contracts & rate schedules
- ✓ Invoicing, PDF & CSV export
- ✓ Stripe Connect auto-charge
Running more than 150 trackers, or want the billing side without the hardware? Talk to us — we'll put together something that fits.
Ready to see it in action?
Fill in your details and we'll set up a personalized demo. No commitment required.
- Free 30-minute live demo
- We configure it to match your fleet
- Answers to all your technical questions
- No credit card or commitment needed
Prefer to just email us? hello@portafleet.com